Contributed Article

Document management made easy with fileSMART

Industry-leading property software provider Rockend explains how electronic document management can really benefit your business.

Are you running out of space in your office? Are you tired of losing documents and manually entering data? An electronic document management system could be the solution you’re looking for!

What is an electronic document system?
An electronic document management system allows for a virtually paperless office through scanning and filing of documents. This system allows for the fast search and retrieval of documents, saving you time, labour and money.

Electronic document management is a trend that is here to stay, not only in the real estate industry, but many other industries as well.


What works for you?
When considering an electronic document management system for your business, you will no doubt consider your business’s technological capabilities, goals and budget. You should also consider whether your supplier understands your business and industry and if they can offer you an electronic document management system that is seamlessly integrated with your existing software solution. It is important your electronic document management software can seamlessly integrate with your existing software, to ensure maximised capabilities and efficiency.

Rockend’s electronic document management system, fileSMART, is designed specifically to offer seamless integration with REST Professional and tailored specifically for real estate offices to assist their property management, sales and general accounts departments. It offers a secure, centralised location to store documents safely with virtually unlimited filing capacity, saving your office space and protecting your valuable data.

With the ability to link with trust accounting software, data entry will be minimised and processes streamlined. Workflow functionality will allow you to process hundreds of invoices in the time it currently takes you to process just one! Files and documents can be retrieved and emailed to tenants and owners with the click of a button.

fileSMART eliminates losing or misfiling documents, ensuring you have accurate data and assisting you to provide the best customer service to your clients.  This will save you hours of staff time sorting, collating, attaching and posting landlord statements each month.

Although the migration from paper bookkeeping to digital bookkeeping can seem like a daunting task, with a structured implementation process your office can be up and running in no time at all.

Sound processes are essential within a business and when coupled with industry leading software, your business will quickly see the benefits.

When considering an electronic document management system for your property management business, choose a provider that has a proven track record in implementation, training, support and development. Make the change to an electronic document management system today and boost the productivity of your business today by implementing fileSMART.

If you think fileSMART could be the solution you need, contact Rockend:

 1300 657 700 today